With all of the buzz around AI chatbots like ChatGPT and AI image generation software like DALL-E, it’s easy to overlook some of the most revolutionary use cases for artificial intelligence: AI productivity tools and project management software.
AI-powered tools can do everything from transcribe your meetings to add tasks to your to-do list, helping you boost your team’s productivity levels and get more done. Here’s how artificial intelligence is transforming the modern workplace, along with six of the best AI productivity tools you can get started with today.
What Are AI Productivity Tools?
AI productivity tools are pieces of software that use artificial intelligence (AI) to help you complete common workplace tasks. Think task managers, scheduling software, writing tools, and other productivity apps — but with the power of AI to give them even more advanced capabilities. Many AI tools use natural language processing to understand written and spoken language in a way that traditional productivity tools can’t.
AI tools can be broken down into a few different categories:
- Generative AI is used to create new content based on a prompt, such as video, images, or written content. A content creator might use generative AI to create social media posts in bulk rather than creating each one from scratch.
- Assistive AI is used to augment human performance by automating repetitive tasks or providing insight or guidance. For example, an AI writing assistant can help with brainstorming, spell-checking, copywriting, or translation.
- Conversational AI refers to an AI chatbot that you can converse with in real-time using natural language. Many AI productivity tools have built-in chatbots that are more specialized than large language model chatbots like ChatGPT.
Key Benefits of AI Productivity Tools
AI productivity tools are revolutionizing the modern workplace, because they allow you to automate time-consuming tasks and simplify workflows.
By using natural language processing and machine learning to streamline everyday tasks, AI productivity tools free your team members up to focus on more engaging, meaningful activities, improving team accountability and collaboration.
Here are three ways that AI productivity tools can save you time and money.
So many of the routine tasks that your team members perform each day are tedious and time-consuming. Scheduling meetings, taking notes, adding items to your task manager — these are all tasks that don’t really need to be done by hand.
AI productivity tools can save your team hours each day by performing administrative tasks for you and minimizing the need for human oversight. For example, Anchor AI helps you streamline team meetings with an AI-powered transcription tool that can generate meeting notes for you and summarize them afterwards.
AI productivity tools use machine learning algorithms to learn your team’s preferences and adapt to the needs of your workspace over time. They can crunch the numbers, look for patterns, and make recommendations based on all the available data.
For example, you can use project management AI to assess your schedule and budget and help you determine which project to work on next or which tasks to prioritize. For example, with Max, Anchor AI’s built-in AI assistant, you can ask direct questions like, “How did the meeting go?” or “What should we work on next?” to inform your decision-making.
Repetitive tasks aren’t just time-consuming, they’re distracting. If someone on your team has to take meeting notes, they can’t be fully engaged in the meeting. If they’re stuck filling out the same forms and templates all day, they’re less free to be creative.
AI tools take care of the busywork, so your team members will feel less overwhelmed at work and can focus on doing what they do best. For example, Anchor AI automatically captures action items during meetings so you can get more out of each meeting and reduce the risk of meeting overload.
5 Best AI Productivity Tools for Your Team
The best AI productivity tool for your team will depend on what features and functionality you need. Do you want a full-featured AI assistant, or do you need help with a particular task, like automated note-taking or content creation? Every tool has its pros and cons, so consider trying out a free version before committing to a subscription.
Here are five high-quality AI apps and software tools to try.
1. Anchor AI
Anchor AI is an AI-powered tool that helps you get more out of meetings and streamline the project management process. Generate meeting notes, transcriptions, agendas, and summaries, and automatically add tasks to your to-do list for easy action item tracking.
Max, your AI project manager, will do most of the heavy lifting, automatically assigning tasks to individual team members and setting a due date. Max can also generate new meeting agendas automatically based on the content of your previous meeting.
Best of all, Max is easy to talk to: Just like ChatGPT, Max understands natural language, so you can ask questions and use text prompts to communicate.
Pricing: Free plan includes Unlimited Transcriptions and Task Tracking; $15-$35/month for Max Tasks, Ask Max, and Detailed Meeting Minutes
Copy.AI is a generative AI tool that focuses on search engine optimization (SEO) and social media copywriting. You can use it to generate content briefs, product descriptions, ad copy, sales copy, and more. It’s great for ecommerce brands and other companies that want to generate content for social media and search engines at scale.
Pricing: Free for individuals with up to 2,000 words in chat; $36-$3,000 per month for Pro, Team, Growth, and Scale subscriptions
Grammarly is an AI writing tool that has evolved from a spelling and grammar checker into an AI-powered writing assistant. Use it to brainstorm new ideas, rewrite existing content, and even reply to emails. Grammarly can switch between tones, such as Positive, Encouraging, Technical, and Empathetic, and features handy plugins for Chrome, Google Docs, Microsoft Word, and more.
Pricing: Free for up to 100 AI prompts per month; $12-$15 per user per month for Premium and Business Plans (1,000-2,000 prompts per month)
SaneBox uses the power of AI to help you get to Inbox Zero. You can use it with your Office365, Google, or iCloud account, or any other email address. SaneBox will sort your emails, send you daily updates, and get rid of unwanted newsletters.
You can also “snooze” an email until you’re ready to reply to it, or use the “Do Not Disturb” feature to pause all incoming emails temporarily.
Pricing: 14-day free trial; $7 per month for 1 email account with 2 features; $12-$36 per month for 2-4 email accounts with 6+ features.
Zapier is a workflow automation platform that helps you link multiple productivity and collaboration tools together. Let’s say that every time you create a meeting in Zoom, Zapier automatically adds it to your calendar and sends out invitations.
Zapier’s new AI features take things up a notch by allowing you to create workflows using natural language. You can also create a chatbot based on OpenAI’s GPT-3.5 language model and train it with your own documentation.
Pricing: Free for up to 100 tasks per month; $19.99-$69 for 750-2,000 tasks per month; $0-$100 for Zapier Interfaces with AI Chatbot
Boost Productivity With Anchor AI
AI productivity tools can help your team get more done by automating time-consuming tasks and streamlining everyday workflows. From generative AI tools that specialize in image or video creation to AI assistants that help with note-taking and copywriting, AI productivity tools are changing the way we think about work.
No matter what kind of work you do, meetings are where it all comes together. Anchor AI offers unlimited transcriptions and video recordings to help you get more from your meetings. Max, your AI project manager, will generate a meeting summary and add action items to your to-do list automatically. Sign up for free to get started!