From templates to to-do lists, staying organized at work can be a full-time job in its own right. But with modern work organization tools and apps, you can stay on top of things and get more done while keeping all of your team members in the loop. These tools allow you to delegate tasks, share files, schedule team meetings, and more.
Whether you’re a traditional workplace or a remote team, these 15 work organization tools will help you prioritize urgent tasks and get things done on time.
What Are Work Organization Tools?
Work organization tools are pieces of software that help you perform work-related tasks such as scheduling, project management, and taking meeting minutes. They differ from personal productivity tools in that they facilitate team collaboration, making them great for large organizations, small businesses, and teams of all sizes.
Some productivity tools focus on one process only, such as time-tracking or file storage, while others can handle multiple tasks and streamline multiple workflows.
The best organizational tools share some of the following features.
Cloud-based tools store data online rather than on your business or personal devices, so your team can log in from anywhere using a browser or mobile app. This makes it easy to collaborate in real time and back up your data safely and securely.
The best collaboration tools are compatible with each other and offer integrations with other programs using an API (application programming interface). This means you can initiate a process using one piece of software and complete it using another.
Work organization tools can save time by performing routine or repetitive tasks for you. For example, you can use an automated note-taking app to help you record meetings or automatically add events to your Google Calendar with a Jira integration.
9 Best Work Organization Tools
The best work organization tool for your team will depend on the size of your team, what features you need, and which other apps you want to integrate it with. Here are 14 work organization and project management tools to get you started.
Dropbox is a work organization tool that’s primarily about file storage. You can use it to back up important files, send files to external stakeholders, and sign documents online. It also offers screen recording and video messaging features, as well as Replay, a tool for reviewing and approving video and audio content.
Pricing: $9.99 per month for 1 user and 2 TB of storage; $24 per user per month with up to 15 TB of storage for large teams
Evernote is a note-taking app that allows you to sync, organize, and share important documents. You can use the Search tool to search all of your notes at once, and the Document Scanner to digitize physical documents and cut down on paperwork.
Pricing: There’s a free plan for personal users with 60 MB monthly uploads; Evernote Teams costs $24.99 per user per month with up to 20 GB monthly uploads
3. Anchor AI
Anchor AI is a note-taking app and task management tool that helps you lead effective meetings by automatically taking notes and generating meeting summaries with action items. Ask Anchor AI to generate a transcript or add items to your action item tracker, complete with due dates and an individual team member assigned to each one.
Invite Anchor AI to attend your virtual meeting in Zoom or Microsoft Teams, or upload a recording afterwards. Anchor AI also offers advanced tools like AnchorGPT, which you can think of as the power of ChatGPT focused specifically on your meeting.
Pricing: Free plan includes unlimited transcriptions; the Automated Plan ($15/month) provides automated project management with up to 10 AnchorGPT questions; the Advanced Plan ($35/month) offers advanced AI interaction and control with up to 100 AnchorGPT questions
Loom makes it easy to deliver a video message to your colleagues by recording your screen or camera — or both at the same time. Loom has mobile and desktop apps and a Chrome extension, so you can record a message from anywhere. You can also use Loom AI to generate titles and chapters, and remove filler words and silences.
Pricing: Free for individuals (up to 25 videos, 5 minutes each); $12.50 per user per month for unlimited videos of unlimited length
Asana is a task management tool that lets you toggle between a calendar view, Gantt charts, and advanced reporting dashboards. Its primary feature is a Kanban board that you can use to assign tasks to individual team members and track task progress. You can also use it to track time, set up reminder notifications, and more.
Pricing: Free version for individual users with up to 15 teammates; $10.99 per user per month to unlock Premium features
Notion is a work organization tool that can serve as a wiki or knowledge base for your project. Use it to create a style guide, pitch deck, mind map, or any type of multimedia document. Notion supports images and videos, math equations, and code snippets, helping you convey information in a visually appealing way.
Pricing: Free for personal use; $15 per user per month for Businesses
Slack is primarily a messaging tool that facilitates teamwork through text-based chat. It also supports audio and video calls, GIFs, and emojis to keep your online interactions fun and engaging. Slack is great for asynchronous communication since users can update their status to avoid getting notifications when they’re off the clock.
Pricing: Free version with 90-day message history; $7.25 per month for Pro and $12.50 per month for Business users with unlimited message history
Zapier is a task automation tool that allows you to automate repetitive tasks, such as adding data to spreadsheets or posting to social media. You can create custom “Zaps,” by linking together tasks in thousands of apps, including Trello, ClickUp, Todoist, and Airtable. You can also set up Zaps in advance and schedule them for later.
Pricing: Free for individuals using single-step Zaps; $19.99-$69.99 per month for large teams with multi-step Zaps (up to 2,000 tasks).
Calendly helps you keep your work schedule organized by streamlining the scheduling process. It’s great for small businesses and teams that need to schedule meetings with customers or clients. Simply set your schedule in Calendly and it will accept bookings for you and send out confirmation emails so you never have to play phone tag.
Pricing: Free for individual users with one event type; $8-$16 per user per month for multiple calendars and unlimited event types
Get Organized With Anchor AI
Classic work organization tools like Google Drive, Google Docs, and Microsoft OneNote have their place — but you may need a wider range of tools with greater functionality to empower your team. Modern work organization tools use AI to automate routine tasks and take the busywork out of project management. Use them for brainstorming, time management, note-taking, and more.
Anchor AI is a note-taking tool that helps you get more out of meetings with the power of AI. Use it to transcribe your meetings, create a meeting summary, and automatically add items to its built-in action item tracker. Plus, you can Ask Anchor for more insights into your meeting, the same way you would chat with ChatGPT.
Sign up today to see it in action and try it for yourself!